How To Create A Pdf File From Outlook Email

Simplest Ways to Convert Outlook Email to PDF File

Are you looking for a solution to convert Outlook email to PDF file? If yes, then your search ends here. As, here in this blog, I will be providing different ways to solve this problem. So, let's start.

Why there is a need to convert Outlook email to PDF format?

Many at times, it's possible to convert files to a format that's easier to work with. That's the case with email, which can be converted to a PDF file. A PDF file can be stored alongside Word, Excel, and other types of documents in a regular document folder, and can be shared with and viewed by others regardless of the type of software they have. PDF files can also be protected with permissions and passwords.

Ways to Convert Email to PDF With Outlook 2016 or Later

Follow the steps mentioned here if you have Windows 2010 installed on your PC.

In MS Outlook, you have to open the message you want to convert to PDF.
Then, click on the File tab and select the Print option.
Next, under Printer, click the drop-down menu and select Microsoft Print to PDF.
Click on the Print.
After that, in the Save Print Output As dialogue box, navigate to the folder where you want to save the PDF file.
Now, if you want to change the name of the file, then do so in the File Name field, then click Save.
Finally, the file will be saved into the folder you chose

For versions of Windows earlier than 2010, you are required to save the email message as an HTML file, and then convert to PDF. Follow the below procedure:<

Firstly, in Outlook, open the message you want to convert.
Next, click on the File tab and select Save As.
Under the Save As dialogue box, navigate to the folder where you want to save the file.
Now, if you want to change the name of the file, then change it in the File Name field.
After that, click the Save as Type dropdown menu and select HTML, then click on the Save button.
Open Word and click on the File tab, then select Open. you have to select your saved HTML file.
You have to click on the File tab and select Save As.
Now, browse to the location where you want to save the file. Under the Save As dialogue box, click on the Save as Type dropdown menu and select PDF.
Next, click on the Save button.
Finally, the PDF file will be saved into the folder you selected.

Convert Outlook Email to PDF With MS Office 2007

If you are using Microsoft Outlook 2007, there might be some difficulty in converting an email message to a PDF directly. However, you can get the information into a PDF format using these extra steps:.

In Microsoft Outlook, open the message you want to save.
Now, place the cursor within the message and press Ctrl+A to select the entire body of the message.
After that, you have to press Ctrl+C to copy the text.
Now, open a blank Word document.
Next, press Ctrl+V to paste the text into the document.
Finally, click on the Microsoft Office Button, then click Save.

Note: The above procedure will not include the message header. If you want to include that information, then you can type it into the Word document manually, or just click Respond > Forward, copy the content, and paste it into the document.

In the Word document, click the Microsoft Office button, hover your pointer over Save As, and choose PDF or XPS.
Under the File Name field, enter a name for the document.
Now, in the Save as Type list, select PDF.
After that, under Optimize For, select your preferred print quality.
Next, click Options to select additional settings, then click on the OK button.
Click on the Publish button.
Now, the PDF file will be saved into the folder you selected.

Convert Outlook Email to PDF File using Professional Tool

When all the above-mentioned manual procedure won't work properly then you can opt for a professional solution to perform the hassle-free conversion. You can make use of Aryson PST Converter Tool. This software can save an email as a PDF in Outlook including all its attachments.
It is a very reliable and portable utility that not only works on converting PST email into PDF but also repairs and recovers any type of corruption in the .pst file. With this utility, you don't have to worry about the long and complex steps to save emails as a PDF in Outlook.

Conclusion

This blog is describing the ways to convert Outlook email to PDF file. Above, I have described various manual procedures to save emails to PDF format in MS Outlook. If the manual solution won't work accordingly then you can opt for the third-party tool.

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